If the freight is paid piece by piece, Form 4-c of the waybill applies. The document helps to correctly calculate the amount of the driver's salary and display the cost of fuel. Filling this paper is divided into several stages.

• The series and number on the form are randomly assigned and additionally fixed
• After the date, indicate the code of works;
• The lines "Brigade" and "Column" contain the numbers of those divisions of the vehicle fleet to which the car or driver belongs;
• Vehicle data line: car brand and its registration numbers (state and garage);
• Driver data: last name with initials, number of his driver's license, report card number, driver's class;

If there are two drivers, then either two waybills are filled in, or both drivers are indicated in one document.

Truck waybill form 4-c - sample filling for JSC:

Sample waybill form 4-c.

• If there is a license, the corresponding column is filled in with the series and number of the license card, its type (limited or standard) is indicated;
• The state and garage numbers of the trailer or semi-trailer are entered in the column about trailers;
• In the line "Accompanying persons", the names with the initials of all the employees accompanying the truck, and the data of the documents on the basis of which the escort is carried out are marked;
• In the column about the work of the driver and the car, information is entered on the time of departure and the time of return of the car to the territory of the vehicle fleet;
• The column "Assignment to the driver" is intended to mark the location of the customer;
• The line "At whose disposal" the customer indicates the person to whom the cargo driver will have to contact. A copy of the power of attorney for this person can subsequently be attached to the invoices;
• “Arrival time” refers to the hours and minutes of the vehicle arriving at the customer's location. For a multi-day flight, this column contains the time schedule specified in the contract;
• Columns 20 and 21 reflect the actual addresses of cargo loading and delivery points;
• The “Distance” line is intended for data on the length of the route. Information about the mileage can be obtained free of charge at any online transport exchange;
• The weight of the cargo is indicated in tons;
• In the line "Issue fuel" the amount of fuel required for operation is entered in words. This takes into account the unused fuel for the past day.

If the company uses seals in its work, then affixing a stamp on the document is mandatory. The waybill of a lorry of an individual entrepreneur who organizes cargo transportation can be issued without an appropriate seal, which is not considered a violation.

How to exchange a truck for a passenger car and what is required for this, you can read

Truck waybill form 4-c: basic rules for filling out

Hwhat to fill out before leaving?

1. The Fuel Flow section should be completed by the refueller or lubricant technician. The columns of the section indicate information about the fuel received upon the fact, in column 12 - the amount of fuel remaining in the tanks;
2. On the front side of the waybill, a mark about the driver's medical examination is put down. The examination and the corresponding mark is the competence of an authorized person with a medical education;
3. The specialist of the technical control department marks the "readings of the speedometer" and the actual time of departure of the car for the task;
4. The paper also records information about the actual condition of the vehicle.

If any breakdowns occur during the work, the dispatcher also enters in the "Marks" information about the repairs made on the way, used spare parts and the amount of costs for them.

Truck waybill form 4-c - you can download the form

What to fill in when returning to the vehicle fleet?

1. In the section "Car and Trailer Works" the flights made, the amount of fuel consumed, the time spent on work and the actual mileage are noted;
2. In the "Fuel movement", an OTD mechanic adds information about the amount of fuel remaining. The employee responsible for fuels and lubricants confirms the delivery of the leftovers;
3. After assessing the condition of the machine (satisfactory or unsatisfactory), a mark is put in the column "Delivered" with the signature of an OTD mechanic.

You can find out how to correctly fill out the cashier-operator's journal of the km-4 form and download a sample of this document.

A sample of filling out the waybill of a truck.

What is filled by the dispatcher?

1. In the column "Zero mileage" the dispatcher enters data on the kilometers from the gate of the vehicle fleet to the place of loading and from the point of unloading to the garage;
2. The Rate Change Ratio indicates the change in fuel consumption. Information about the operating time of the engine and the operation of special equipment is recorded on the basis of documented information. After filling in the relevant fields, the dispatcher certifies them with his signature;
3. The last item to be filled in is the "Task sequence". The dispatcher records the total number of flights made.

And what types of business are the most profitable during a crisis period, you can read in our new article at the link.

The line "Shipping documents in quantity" shows the total number of delivery notes handed over by the driver. The driver of the car signs in the field “Passed by the driver”, the dispatcher also signs in the field “Accepted”.

How to fill out a waybill for a truck of an individual entrepreneur and legal entityin the 1C program, you can find out in the following video:

Truck waybill. A sample of filling out on the example of a waybill form 4-C.

The waybill is the primary document, based on which it is possible to record the work of the vehicle itself and the driver. According to this document, the payment for the use of transport and the driver's salary are subsequently calculated.

Waybills should be issued to the driver of any vehicle. However, these documents are especially important for organizations providing cargo transportation services, or transporting their own cargo. Waybills - documents for which standard forms are provided. Let's take a closer look at driving directions for trucks.

In this case, there are two typical forms.

1. Form 4-C - it is used if payment for the car is made on a piece-rate basis. ()
2. Form 4-P - is used if the car is working at a rate that depends on the hours worked. ()

The waybills are filled in by the dispatcher or an authorized employee. The driver is issued against receipt, for a shift, but only after the delivery of the document for the previous period.

The waybill of the truck is stored, in the future, together with the rest of the shipping documents, which makes it possible to check them simultaneously.

An example of filling out on the example of a waybill. Form 4-C is being considered

In the first part, the truck's waybill contains basic information:

First of all, the details of the organization issuing the document are filled in.

The date of filling the document is indicated, as well as its serial number.

After the vehicle has been inspected by a mechanic, a note is made about its serviceability, which must be confirmed by the signature of the person who carried out the inspection.

Information about the vehicle itself is indicated: the registration number of the car, its brand, information about the presence of a trailer, as well as information about the trailer itself.

A mark is put on the possibility of the driver performing his duties. This conclusion is made on the basis of the result of the medical examination. This mark is confirmed by the signature of the healthcare professional.

The data about the driver is registered: full name, his license number is indicated.

The table "Work of the driver and the car" is filled in, which indicates such data as:

1.the time of the driver's departure to work,
2.the time of the driver's return to the parking lot,
3.the readings indicated by the speedometer,
4. the actual time the driver spent at work.

The table "Fuel movement" is filled in. It should contain data on the amount of fuel that was used during operation and its brand.

The driver's task is described.

The signatures of the driver and the dispatcher or a person authorized by the organization to fill out the document are put.

The second part of the waybill is presented by the table " The sequence of the task". This table is filled in directly by the driver and contains data on all his movements during working hours, as well as a report on the work done.

The waybill of a truck must be kept by the driver throughout the entire trip, and, if necessary, be presented to the traffic police inspector.

Truck waybill - sample:

Each exit of a truck from the garage of the organization must be accompanied by the receipt of a "voucher". Thus, the driver receives a document in which all the data about the upcoming trip are entered. On the basis of it, a route is drawn up, which the driver must adhere to on the road.

The law obliges drivers to always have a "ticket" on hand. Often, traffic police officers, in addition to other documents, check the presence of a waybill. At their request, the driver is obliged to provide a sheet for verification. Naturally, the waybill is considered valid if it is properly drawn up.

Using the waybill, the route is recorded. It also allows you to calculate the mileage of a truck. In addition, information about how the driver worked is noted here. How long did he spend on the road, when he left the garage, when he parked the car in it? Thanks to this information, the driver's salary is calculated. From this we can conclude that the waybill, which the driver should have on the road, is considered no less important document than the driver's license, registration certificate, TTN.

"Vouchers" are used not only in special companies that are engaged in cargo transportation. This document must be completed in any organization that has its own fleet of company vehicles. The only difference here is that road transport organizations are required to use a specially designed form. The rest of the firms are allowed, relying on internal orders, to independently develop the form of "voucher".

Many documents of strict reporting, which must be in the accounting department of the organization, include travel tickets. As you know, without a primary document, the accounting department has no right to write off funds and display various business transactions.

On the day when the car leaves the garage, the dispatcher draws up a waybill. Immediately before leaving, the driver receives it in his hands. At the end of the work shift, the driver must return the "ticket". If this is not done, the driver will not be able to receive it the next day, respectively, will not have the right to leave the garage.

Do not forget that a truck is expensive. For example, for every hundred kilometers MAZ 5516 needs about 30 liters of diesel fuel. Tractors from foreign manufacturers will need even more. Here you can add oil change, expensive tire change, other maintenance. As a result, the company spends quite large sums that should be officially written off. It is the waybill that allows you to do this.

(Video: "Making a waybill")

In addition to writing off fuels and lubricants, the document allows accountants to calculate the driver's salary. Naturally, he himself must be interested in getting a "permit". If for some reason it is not received, this flight will not be taken into account when calculating the salary.

Types of waybills for trucks

Of course, you can develop a form for drawing up a waybill yourself. However, many firms use a standard form for these purposes, which is convenient and familiar to many organizations. Regardless of this, the form must contain a list of basic data:

• document's name;
• date of registration;
• the name of the company that draws up the ticket;
• description of the business transaction;
• the positions of the employees who are responsible for the design;
• the signature of the driver performing the business transaction.

For trucks, three types of waybills are used:

Form No. 4

This form is used when the freight transportation is of an intercity nature. The front side of the document has a red stripe, which indicates that an intercity transportation is being made.

Form No. 4-p

The form was named "time-based". Time-based rates are used to calculate payment for work. Can be used for simultaneous work with two customers.

• Form No. 4-c

The document is drawn up for shipments for which payment is made at piece rates of uniform tariffs. In addition to other information, data about the company that owns the truck is indicated here.

Front side

• date of completion and title of the document;
• name, address, working hours of the company, its contact details;
• information about the vehicle. The license plate, vehicle brand, its garage number, and other information must be present here;
• data of the driver carrying the cargo. The full name, series and number of the driver's license are entered here;
• the date of departure of the vehicle, the time of its operation, the number of kilometers wound, the time of arrival at the garage;
• fuel information: received volume, its costs and balance;
• the specific task that is set for the driver on this flight, namely, the delivery address of the cargo;
• signature of the driver and responsible persons, which include the medical worker who examined the driver, the dispatcher, the controller and the mechanic who checks the serviceability of the car.

Downside

This is where information about the process of completing the task is entered. Not only the date of departure and arrival at the destination is indicated, but also the speedometer data, the name of the recipient of the cargo, pieces of TTN, how many trips were made, the route. Particular attention should be paid to additional information:

• if there was a downtime, indicate its reason and time;
• is there a difference between the rate and the actually consumed fuel;
• how long the trip was deviated from the planned one.

Download the form and sample in the form 4-P

Front side

The date of preparation of the document is indicated, as well as its name. In addition, you will need to enter the OKPO code, the name of the company and its contact details. Enter information about the car, its number, make and other information. If you intend to use a trailer, include details about it. Information about the driver is also necessary when registering a "voucher". There is a table below that also needs to be filled in:

• detailed information related to the work of the vehicle and the driver;
• indicators related to the movement of fuel: receipt, costs, balance;
• time of arrival, address of place of arrival and name of the consignee company, other tasks that the driver performs.

Also marks are put here:

• dispatcher on the issue of fuel and assignments;
• a medical worker confirming the admission of the driver to the trip;
• a mechanic who checked the technical serviceability of the vehicle;
• a driver who confirms the completion of the task and the delivery of the car.

In addition, the form has a special block for additional marks. Data on repairs, accidents or other unforeseen situations that could disrupt the route are entered here.

Downside

Designed to indicate the sequence of tasks that are assigned to the driver. In fact, this is where the route is written, which he must adhere to. Also, additional information should be registered here:

• places where loading and unloading of cargo will take place;
• time and date of departure and arrival;
• number of TTN or other accompanying document;
• the name of the companies, both the sender and the recipient, the signatures of their responsible employees.

Also below you can see special columns designed to mark whether there were downtime on the route, their duration and reasons. If the driver uses up more fuel or is delayed for a significant time, this information will not allow him to be blamed.

The reverse side of the form has a second part, which is intended for information about how the driver worked:

• how much fuel was consumed;
• the total operating time of the driver and the car;
• time spent on loading / unloading, road, downtime;
• total mileage and number of trips;
• volume of cargo delivered per shift;
• the size of the salary charged to the driver per shift.

Download the form and sample in form 4-C

Document storage strand

The waybill falls into the category of primary documentation that must be kept in the organization for a certain period of time. Typically, these documents are kept for five years. However, if we consider the "vouchers", there are some nuances that cause problems in many enterprises.

Yes, the voucher storage period for vehicles with increased load capacity is five years. However, it must be remembered that if during this period the control bodies did not carry out inspections, these documents cannot be destroyed. In addition, if the work is dangerous, harmful and hard, this gives the driver the right to receive a preferential pension. Often it is the waybill that is the only confirmation of this fact. In such situations, it must be stored for at least 75 years.

Upon arrival, the driver hands over the "ticket" to the accountant. It can be stored right here, or donated to the archive of the organization. Taking into account all the features, here the sheet is stored until the time comes to write it off. As a rule, such documents should be stored in a separate room, which is equipped with blank cabinets or special racks. To prevent paper documents from spoiling during long-term storage, the windows are covered with blackout curtains. For these purposes, many organizations equip basements for the archive.

Sample Form 4-C

For the operation of freight transport, each company must issue waybills, regardless of whether it is its property or it leases it. The voucher is the most important document for accounting for fuel costs, salaries, and is also included in the forms required for checking a car, which are requested by traffic inspectors.

The mandatory form of the waybill is not provided for by law. The company has the right to independently develop a form based on its own needs.

However, there are two types of it: a typical intersectoral form 4 s and, which an enterprise can use when drawing up primary documents for the work of transport.

They differ in the method of calculating payment for transportation services. Truck waybill form 4-c is used when piece rates are used for calculation, the second form is used with a time-based payment system.

The waybill of a truck is issued by the responsible persons in the company for one day or shift. It must be marked by a mechanic, an inspector for a pre-trip medical examination, a dispatcher, a refueller, a car driver.

Truck waybill sample filling

Let's take an example of how to fill out a waybill.

Front side

The company puts its corporate stamp on it. The document must have a number, which is determined when registering it in a special journal, as well as the date of its filling.

If necessary, fill in the code with the mode of operation, columns, and brigades. Further, the brand and type of the truck, its state number, and garage identifier are indicated.

The full names are recorded below. the driver, his personnel number and the details of his driving license.

If a trailer is used for transportation, then similar information is also filled in the corresponding columns for it, as for the car.

The first table on the right contains data on the work of the driver and transport. The planned and actual date and time of departure and arrival, speedometer indicators are put down here. The following columns indicate the type and code of the fuel used, the amount of fuel filled, as well as at the beginning and end of the day. In the same table, you need to reflect information about the operating conditions of the machine (coefficients), the special equipment used. This data is endorsed by all responsible persons.

Next, the dispatcher fills in information about the task that the driver must complete. It includes an indication of the name of the company that will have the car at its disposal, address and time of delivery, type of cargo transported, number of rides, mileage, tonnage. After that, the person in charge determines the amount of required fuel by calculation and writes it down in the appropriate line, confirming the data with his signature.

Before leaving the line, a medic must examine the driver and put a stamp on the vouchers.

When leaving and returning, a mechanic checks the technical condition of the machine. The transfer of the car from him to the driver and back is carried out by transfer signatures.

IN section "Special marks" information is entered about the accident, about the briefing by the road safety inspector, repair, etc.

Downside

On the reverse side, the driver or a representative of the ordering organization makes notes on the progress of the task: when and where the car arrived, the number and numbers of accompanying documents. It is advisable to certify all these data with the seals and signatures of the responsible persons of the counterparties. The table is signed by the dispatcher and the driver.

Downtime is noted below. Data on the reason, type, duration of it is recorded, as well as the signatures of the responsible persons.

In the lower table, the dispatcher enters the results on fuel consumption, calculated when the norms are applied and on the fact of fuel use. Next, the operating time of the machine is affixed with decoding by type of periods. The following columns indicate the number of rides and visits to the garage. The mileage traveled by the car is determined, if there was a trailer, then its. Here the mileage is signed for the total and with the load.

The data on the amount of cargo transported by the machine and trailers are entered, and the indicator ton * km is determined, on the basis of which invoices are issued to customers. This section is endorsed by the taxist.

Below, for reference, data on the codes of car brands, trailers are recorded and the indicator of days of car operation is filled.

Nuances

First of all, responsibility for the correctness of the waybill is assigned to the director of the company, then to the officials - the mechanic, the dispatcher and the driver himself.

Truck waybill - the primary document for accounting for the movement of vehicles in the organization. The waybill of a truck is filled in by every driver leaving on a flight. Each type of vehicle corresponds to a certain form of waybill. Forms 4-C and 4-P are designed for trucks. For a passenger car, it is filled in according to Form 3 -, and for a bus, Form 6 - is defined.

The waybill must always be available from the truck driver. It is issued by the dispatcher of the company when the driver starts to perform his duties on the shift. The issuance of a waybill can be carried out by other employees of the company (for example, a secretary or an accountant) if the organization does not have a large staff.

A sample of filling out the waybill of a truck (form 4-C)

For freight transport, two types of waybill forms are issued: form 4-C and form 4-P. Their difference is that Form 4-C is intended to be issued to employees who have piecework wages (that is, payroll is calculated for the amount of work done), and Form 4-P is issued to those employees who have time wages (that is, in the calculation of the salary is based on the time actually worked).

Form 4-C has several fields to fill out, which contain the main details of the company, driver and trucks:

• In the field intended for the company, indicate its name, OKPO and address;
• In the field intended for the driver, indicate his full name, personnel number and driver's license number;
• In the field intended for freight vehicles, indicate the name of the vehicle, its number, garage number, as well as information on the availability and numbers of trailers.

An example of filling in data about a car and driver in a waybill

Further, in the travel investigation sheet, the time of departure from the vehicle fleet and the speedometer readings at the beginning of the work shift are written. At the moment the driver returns to the garage, the field is filled in, which records the time and speedometer readings at the end of the work shift.

An example of filling in mileage and travel time indicators

Since the document of the route investigation is the basis for writing off fuel and lubricants, it is necessary to indicate information on the movement of fuel (type of fuel, quantity at the beginning of the shift, issued quantity, quantity at the end of the shift). From time to time it is required to indicate the coefficient of fuel consumption in relation to the standards established in the company, which are prescribed in the order to write off fuel and lubricants.

An example of filling out the movement of fuel in the waybill of the organization

The filled-in data of the travel investigation document are the basis for writing off the cost of fuel and other lubricants. Upon write-off, the accountant of the organization draws up an act of write-off of fuels and lubricants.

The route of the driver's work shift, as well as the travel investigation document, is issued by the dispatcher, who provides the driver with information: where to submit the car, at what time, where to load and unload, as well as the name of the cargo.

Registration of the task for the driver in the waybill of the organization

The form of the travel investigation document contains space for certifying signatures:

• The dispatcher who issues the travel investigation document;
• A mechanic who checks the vehicle for faults;
• A medical officer who examines the driver for his ability to work for health reasons;
• The driver who works on a given shift.

The reverse side of the travel investigation document reflects the driver's route, which he fills in in detail during the working day.

An example of the design of the reverse side of the waybill

The calculation of the salary of a truck driver is made by the company's accountant on the basis of the filled in data of the waybill. If it is necessary to draw up an act of control measurement of fuel, then the data of the completed travel investigation document will also help in this.